Distribution of Payroll Check Policy
An employee may pick up his or her paycheck at the Student Business Services, Cashier’s window and will be required to furnish a Texas State I.D. card or valid government issued I.D. card.
An employee not on campus on payday may arrange to have his or her paycheck mailed by completing a Request for Mailing Payroll Check, or they may authorize an agent (another individual) to do so. The agent will be required to present a signed Authorization To Release Payroll Check. This form authorizes the agent to pick up only this employee’s paycheck, when presented with the employee’s I.D. card. The agent will also be required to sign for the employee’s paycheck.
University payroll dates for students, faculty, and staff are designated as follows:
Monthly Payroll (Faculty/Staff) = 1st workday of the month
Semi-monthly Payroll (Students) = either the calendar date of the 15th or the first workday after the 15th of the month, and the last working day of the month.
Student Business Services will hold payroll checks for pick-up no longer than 30 days from the check date. All checks unclaimed after 30 days will be returned to the Payroll & Tax Compliance Office and mailed to the employee’s permanent address on file at the time of mailing. Prior to mailing the check, the Payroll & Tax Compliance Office will notify the employee of the check to be mailed. It is important the most current address is updated in SAP to ensure checks are received at the appropriate address.
After one year, and all efforts are exhausted with no response, the payroll checks will be considered unclaimed and turned over to the State of Texas Comptroller’s Office.